WORLD HEALTH ORGANIZATION

1419
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World Health Organization

ITB FOR MOTORCYCLES

INVITATION TO SUBMIT BID (ITB) FROM THE WORLD HEALTH ORGANIZATION

BIDS must be submitted to WHO via the drop Box situated at:

  • Red Star Express Central Office, Abuja
  • DHL International Express, Wuse 11, Abuja

CLOSING DATE: [30 July, 2017] at 17 hours (Nigerian time)

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OFFER SUBMITTED IN ANY OTHER MANNER (e.g. fax, email) WILL BE INVALIDATED

 

OPENING DATE: Bids will be opened at a place and time to be indicated

As part of its work, the World Health Organization undertakes jointly with Member States and other specialized UN Agencies a variety of health projects for which equipment and supplies are provided free of charge by the organization. Purchases of such material are non-commercial and international in character, as the products in question are for use in health programmes mainly in the states.

The purpose of this invitation to Bid (ITB) is to procure Motorcycles for Diseases Surveillance Notification Officers (DSNOs).

 

DESCRIPTION:

Bidders are invited to submit offers for Motorcycles per details provided in Annex1.

 

INSTRUCTIONS TO PROPOSERS:

  1. The currency of the offer shall preferably be the NGN Naira

 

SUBMISSION METHOD:

Offers must be in accordance with the instructions contained in this ITB. All offers must be submitted via the drop box as indicated above.

All technical specifications and full documentation must be submitted by the same means. Offers submitted by other methods shall not be considered.

VALIDITY OF OFFERS:

Offers should be valid for the period of no less than 90 days and preferably for a period as long as possible. WHO reserves the right to place similar orders for other destinations at a later stage within the validity period subject to acceptance by the supplier.

 

SAMPLES:

WHO may request free samples, which will be subject to review.

 

PUBLIC OPENING OF BIDS:

Bidders who wish to attend the bid opening session will do as at their own cost, and should inform WHO 48 hours in advance, indicating contact details of the person who will attend the bid opening. Non-attendance has no implication on the evaluation of the bids.

 

REQUESTING INFORMATION FROM WHO DURING THE TENDER PROCESS:

Any request for information regarding the specification or other details of this ITB are to be addressed to the procurement officer in charge EXCLUSIVELY through e-mail – [email protected].

Enquires received less than 10 calendar days prior to the ITB closing date cannot be guaranteed any response. Only written enquires will be entertained. Questions are to be submitted in the format “paragraph Number – Question”. A response to written queries will be provided to all proposers in writing.

 

TERMS AND CONDITIONS:

Any other resulting from this invitation shall contain the WHO Purchase Order General Terms and Conditions and any other specific terms or conditions detailed within this ITB.

 

 

ADDITIONAL INFORMATION:

Any information that the vendor may consider necessary to guarantee or clarify the bid (e.g. technical details, compliance with standards, etc.) may be included, provided appropriate and clearly indicated reference is made in the offer.

 

RIGHTS OF WHO:

In case of failure by the vendor to perform under the terms and conditions of the purchase order, including, but not limited to, failure to obtain necessary export licenses, or to make delivery of all or part of the goods by the agreed delivery date or dates, WHO may, after giving the vendor reasonable notice to perform and without prejudice to any other rights or remedies, exercise one or more of the following rights:

  1. Procure all or part of the goods from other sources, in which event WHO may hold the vendor responsible for any excess cost occasioned thereby,
  2. Refuse to accept delivery of all or part of the goods,
  3. Terminate the purchase order.

 

AWARD:

WHO reserves the right to:

  1. Award the contract to a bidder of its choice, even if its bid is not the lowest;
  2. Award separate contracts and make multiple arrangements for any item or items, where, in the opinion of WHO the lowest acceptable offer cannot fully meet the requirements, or if it is deemed to be in the interest of WHO to do so. Any arrangement under this condition will be made on the basis of quoted price in lowest, second lowest and third lowest acceptable offer which is fully responsive and meeting all requirements. WHO reserves the right also to accept only part of the items and/or quantities quoted for;
  3. Accept or reject any bid, and to annul the solicitation process and reject all bids at any time prior to award contract, without thereby incurring any liability to the affected bidder or bidders and without any obligation to inform the affected bidder or bidders of the grounds for WHO’s actions;
  4. Award the contract on the basis of the organization’s particular objectives to a bidder who bid is considered to be the most responsive to the needs of the Organization and the activity concerned;
  5. Not award any contract at all;
  6. Reject any item or offer which is not in compliance with the specifications and requirements set forth in this invitation to Bid. Moreover, WHO may reject any or all bids without assigning any reason in the interest of the organization.

 

WHO has the right to eliminate bids for technical or other reasons throughout the evaluation/selection process. Who shall not in any way be obliged to reveal, or discuss with any bidder, how a bid was assessed, or to provide any other information relative to the evaluation/selection process to state the reasons for elimination to any bidder.

NOTE: WHO is acting in good faith by issuing this ITB. However, this document does not oblige WHO to contract for the performance of any work, nor for the supply of any products or services.

 

BIDDER’S UNDERTAKING:

The bidder shall inform WHO immediately about any serious quality and/or safety concerns related to the manufacture, control or use of their product, including suspension or cancellation of marketing authorizations. This applies to pre contract award, as well as post contract award services.

 

The bidder, if awarded  the contract, pledge to work either WHO to minimize potential health risks by actively organizing product recalls of defective products and either in replacing the defective product or covering the direct and related costs related to replacing the defective product within defined timelines as specified in the contractual requirements.

 

  1. Evaluation tools

 

Preliminary screening criteria

  • Late submission of offer?
  • Offer in sealed envelope?
  • Offer appropriately labeled?
  • Shortlisted?
  • Disqualified?

 

9.1 Evaluation of the technical proposal – vendor name……………..

 

 

Summary of technical proposal

 

Lot A:

EXPERTISE OF FIRM SUBMITTING PROPOSAL

SCORES WEIGHT: 40%

POINTS OBTAINABLE: 40

 

Lot A1

SUMMARY OF TECHNICAL PROPOSAL: Reputation of contractor (List of clients and financial statements in the last three years, letters of commendation from other companies

SCORES WEIGHT: 5%

 

Lot A2

SUMMARY OF TECHNICAL PROPOSAL: Experience on similar assignments (major assignments in the last 5 years and their value and samples of work done)

SCORES WEIGHT: 20%

 

Lot A3

SUMMARY OF TECHNICAL PROPOSAL: Work undertaken for UN/ major multilateral or bilateral organizations

SCORES WEIGHT: 5%

 

Lot A4

SUMMARY OF TECHNICAL PROPOSAL: Ability of contractor to deliver task in line with time frame (Reliability)

SCORES WEIGHT: 10%

 

Lot B:

PROPOSED WORK PLAN AND APPROACH

SCORES WEIGHT: 30%

POINTS OBTAINABLE: 30

 

 

 

 

Lot B5

SUMMARY OF TECHNICAL PROPOSAL: Understanding of assignment with the scope of work well defined (TOR)

SCORES WEIGHT: 10%

 

Lot B6

SUMMARY OF TECHNICAL PROPOSAL: Appropriateness of conceptual framework adopted for the task

SCORES WEIGHT: 10%

 

Lot B7

SUMMARY OF TECHNICAL PROPOSAL: Proposed work plan (sequence of activities and planning)

SCORES WEIGHT: 10%

 

Lot C:

QUALITY OF PERSONNEL AND SUITABILITY OR THE ASSIGNMENT

SCORES WEIGHT: 30%

POINTS OBTAINABLE: 30

 

 

 

 

 

Lot C8

SUMMARY OF TECHNICAL PROPOSAL: Personnel’s qualification in the sales and distribution Motorcycles

SCORES WEIGHT: 10%

 

Lot C9

SUMMARY OF TECHNICAL PROPOSAL: Personnel’s professional experience in the sales and distribution of Motorcycles

SCORES WEIGHT: 10%

 

Lot C10

SUMMARY OF TECHNICAL PROPOSAL: Personnel training experience

SCORES WEIGHT: 10%

 

SCORES WEIGHT TOTAL: 100%

TOTAL OF POINTS OBTAINABLE: 100

 70% OF OVERALL SCORE OBTAINABLE: 70

 

 

9.2              Evaluation of the financial proposal (Least quote approach)–All service providers

 

9.3              General summary of Scores

 

 

 

 

Lot No: 1

SUMMARY OF FINANCIAL PROPOSAL: Scores of technical proposal

POINTS OBTAINABLE: 70%

 

Lot No: 2

SUMMARY OF FINANCIAL PROPOSAL: Scores of financial proposal

POINTS OBTAINABLE: 30%

 

LOT No: 3

SUMMARY OF FINANCIAL PROPOSAL: Total Score

POINTS OBTAINABLE: 100%

 

LOT No: 4

SUMMARY OF FINANCIAL PROPOSAL: Ranking

 

LOT No: 5

SUMMARY OF FINANCIAL PROPOSAL: Adjudication

SOURCE: THE PUNCH