Maryland Global Initiative Corporation (MGIC) – Nigeria is seeking Proposals from qualified Firm to provide fleet leasing services for the 2018 Nigeria AIDS Indicator and Impact Survey.
Date: 31st July 2018
The University of Maryland Baltimore – Maryland Global Initiative Corporation (MGIC) – Nigeria is pleased to issue this competitive request for proposals to provide fleet leasing services for the 2018 Nigeria AIDS Indicator and Impact Survey (NAIIS) activities. This service will be supporting a University of Maryland Baltimore prime cooperative agreement U2GGH002108-01 of NAIIS. Please submit any question any questions regarding the solicitation to [email protected] on or before 2:00pm (WAT), August 7th, 2018.

BID DUE NO LATER THAN 2 P.M, (WAT), August 7th, 2018.


Issuing Procurement Officer:
Efuntoye, Oluwaseyi
Procurement Officer
University of Maryland Baltimore Nigeria Program,
Maryland Global Initiative Corporation – Nigeria,
Mobile Tel: +234 812 8859 707

Delivery of Proposals
Bids must be submitted via e-mail latest by the 2PM WAT, August 7th, 2018 addressed to:
Maryland Global Initiative Corporation
Attention: Fleet Leasing Service
Procurement Unit: Efuntoye, Oluwaseyi
[email protected]

Late proposals will not be considered. It is the responsibility of the responding firm to confirm that the proposal was delivered on time. There will be a formal opening. Award will not be determined at the opening.

Request for Proposal Overview

Maryland Global Initiative Corporation (MGIC) Nigeria is currently seeking proposals from firms or consultants qualified to provide Fleet Leasing Services for the nation-wide HIV/AIDS survey.

About MGIC Nigeria
The Maryland Global Initiative Corporation (MGIC) is a non-profit affiliate of the University of Maryland Baltimore (UMB). In Nigeria, MGIC implements several projects to monitor and reduce the spread and impact of HIV AIDS.

In 2018, University of Maryland Baltimore – Maryland Global Initiative Corporation (MGIC) – Nigeria is partnership the Government of Nigeria and United State Centers for Disease Control and Prevention (US CDC) commenced in planning and for conducting the Nigeria AIDS Indicator and Impact Survey (NAIIS). NAIIS is a cross-sectional survey that will assess the prevalence of key human immunodeficiency virus (HIV) related health Indicators. This survey is a two-stage cluster survey of 88,775 randomly-selected households in Nigeria, sampled from among 3,551 nationally-representative sample clusters. The survey is expected to include approximately 168,029 participants, ages 15-64 years and children, ages 0-14 years, from the selected household. With a strong focus on incorporating biomarkers, the 2018 NAIIS will characterize HIV incidence, prevalence, viral load suppression, CD4 T-cell distribution, and risk behaviours in a household-based, nationally-representative sample of the population of Nigeria, and will describe uptake of key HIV prevention, care, and treatment services. The 2018 NAIIS will also estimate the prevelance of hepatitis B virus (HBV), hepatitis C Virus (HCV) infections, and HBV/HIV and HCV/HIV co-infections.

Scope of Work & Deliverable
The scope of this project includes leasing costs of over 100 vehicles per zone (it is not mandatory that a firm must have capacity to provide 100 vehicles but should indicate what the firm can provide for which zone in line with location (B).
A. The scope of work to be provided by the vendor are as follows:
Vehicle lease terms shall be for a base period to be determined.
The Vendor will be asked to provide pricing for
i. a-monthly lease for a state-wide coverage (see location ii)
MGIC reserves the right to order other types of vehicles through the contract other than what has been quoted.
These vehicles will be irrevocably quoted. Other lease terms as follows:
a. Price per vehicle based on specifications
b. Vendor will be responsible for licensing, registration with valid comprehensive insurance of the vehicles including payment of applicable taxes.
c. Vendor will be responsible for the driver and their associated cost
d. Vendor will be responsible for fueling and its associated cost
e. Vehicles will be available per location (B) for a minimum period to be determined
f. Vehicles will be required to move teams throughout the day from 7 am to 7pm with some earlier start off or later return expected
g. MGIC will have full access to the vehicles for the entire duration of the contract; vehicles will be deployed to the field for the perios of the agreement, working continuously for 7 days a week with staggered breaks to allow service maintenance repairs by the vendor.

The vendor will provide all listed drivers to participate in an MGIC hosted training.

Vehicles Specification:
i. Model 1: Pickup trucks
1. Four Door
2. Power Windows
3. Functional Air condition
4. Hood for the carriage
5. Seatbelts for all passengers
ii. Model 2: Minivan
1. Four Door
2. Power Windows
3. Five passengers (Excluding the driver)
4. Adequate booth space
5. Functional Air condition
6. Seatbelts for all passengers
iii. Model 3: Bus
1. 6-12 seaters
2. Power Windows
3. Ability to collapse seaters to create more booth space
4. Functional Air condition
5. Seatbelts for all passengers
h. List all other applicable charges
Locations (B)
i. Survey – Field Practice
Round | Dates | NE | NW | NC | SS | SE | SW

To be replace if necessary.

Proposal & Period of Performance
Proposals should include level of effort, length of time and resources needed to complete the activities outlined above. Proposals should also detail the applicant’s experience in Nigeria and the provision of similar services/consultation to other International organizations, firms, NGOs, etc. working in that environment. All applications must include a proposed work plan and allocate time for MGIC to review a draft of the deliverables, prior to submission of the final deliverables.

Criteria for Selection
The evaluation of each response to this RFP will be based on the requirements set out in the solicitation and any addenda thereto. At the sole discretion of MGIC, the top proposals may be selected for follow-up questions or to provide an oral presentation.
The following weighting and points will be assigned to the proposal for evaluation purposes.

Quality /Reasonableness of Work Plan
Project Deliverables
Qualifications/Experience 70
Cost Proposal 30

MGIC reserves the right to award the contract to the organization whose proposal is deemed to be in the best interest.
The firm with the wining proposal will be notified in writing. Those who were not selected may or may not be notified, at the sole discretion of MGIC.

Terms and Conditions
1. The Request for Proposal is not and shall not be considered an offer by MGIC.
2. All responses must be received on or before the date and time indicated on the RFP. All late responses will be rejected.
3. All unresponsive responses will be rejected.
4. All proposals will be considered binding offers. Prices proposed must be valid for entire period provided by respondent.
5. All awards will be subject to MGIC contractual terms and conditions and contingent on the availability of donor funding
6. MGIC reserves the right to accept or reject any proposal or cancel the solicitation process at any time, and shall have no liability to the proposing organizations submitting proposals for such rejection or cancellation of request for proposals.
7. MGIC reserves the right to accept all or part of the proposal when award is provided.
8. All information provided by MGIC in the RFP is offered in good faith. Individual items are subject to change at any time, and all bidders will be provided with notification of any changes. MGIC is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
9. MGIC reserves the right to require any bidder to enter into a non- disclosure agreement.
10. The bidders are solely obligated to pay for any costs, of any kind whatsoever, which may be incurred by the bidder or any third parties, relating to the response. All responses and supporting documentation shall become the property of MGIC, subject to claims of confidentiality in respect of the response and supporting documentation, which have been clearly marked confidential by the bidder.

Form/Content of Response
All proposals shall:
1. Be submitted in English
2. Contain detailed cost in Naira, with applicable Tax/Charges clearly identified.
3. Provide requested payment terms and conditions
4. State the zone/s you are applying for
5. Describe the qualifications, experience and capabilities of the firm in providing the type of services being request by this RFP. Resumes or CV’s of “Key Personnel” may be submitted as an attachment (that will not count against the page limit).
6. Include a contact name, e-mail address, and telephone number to facilitate communication between MGIC and the submitting firm.
7. A brief outline of the firm and services offered, including:
• Full legal name, jurisdiction of incorporation and address of the company
• Full legal name and country of citizenry of company’s President and/or Chief Executive Officer, and all other officers and senior managers of the company
• Year business was established
• Complete CAC document including form CO7 and 08 with TIN
8. Proposals should be no longer than ten (10) pages total, including the cost proposal