INDEPENDENT NATIONAL ELECTORAL COMMISSION

2439
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INDEPENDENT NATIONAL ELECTORAL COMMISSION
Plot 436, Zambezi Crescent, Maitama, Abuja

INVITATION TO TENDER AND EXPRESSION OF INTEREST

1.0 INTRODUCTION
The Independent National Electoral Commission (INEC) in pursuance of its statutory obligations invites interested, registered and reputable Companies to Tender and Expression of Interest for the under-listed Projects:

2.0 CATEGORY A:
GOODS PROCUREMENT (DELIMITATION EQUIPMENT)
LOT A1
ITEMS: Geometer
REMARKS/LOCATION: This item will be supplied to the Commission’s Headquarters, Maitama, Abuja as One Lot

LOT A2
ITEMS: Geo 7 series
REMARKS/LOCATION: This item will be supplied to the Commission’s Headquarters, Maitama, Abuja as One Lot

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LOT A3
ITEMS: Leica zone 20
REMARKS/LOCATION: This item will be supplied to the Commission’s Headquarters, Maitama, Abuja as One Lot

LOT A4
ITEMS: A 0 Printer
REMARKS/LOCATION: This item will be supplied to the Commission’s Headquarters, Maitama, Abuja as One Lot

LOT A5
ITEMS: A 3 Printer
REMARKS/LOCATION: This item will be supplied to the Commission’s Headquarters, Maitama, Abuja as One Lot

3.0 CATEGORY B:
STATUTORY AUDIT OF COMMISSION’S ACCOUNTS
Statutory Audit of the Commission’s Account for the year ended 31st December, 2016 shall be carried out according to the following Lots:

LOT B1
DESCRIPTION: Nasarawa and Benue States
LOCATION: State Offices

LOT B2
DESCRIPTION: Bauchi and Gombe States
LOCATION: State Offices

LOT B3
DESCRIPTION: Yobe and Borno States
LOCATION: State Offices

LOT B4
DESCRIPTION: Lagos and Ogun State
LOCATION: State Offices

LOT B5
DESCRIPTION: Kogi and Edo States
LOCATION: State Offices

LOT B6
DESCRIPTION: Delta and Anambra States
LOCATION: State Offices

LOT B7
DESCRIPTION: Enugu and Ebonyi States
LOCATION: State Offices

LOT B8
DESCRIPTION: Akwa Ibom and Cross-River States
LOCATION: State Offices
LOT B9
DESCRIPTION: Adamawa and Taraba States
LOCATION: State Offices

LOT B10
DESCRIPTION: Ondo and Ekiti States
LOCATION: State Offices

LOT B11
DESCRIPTION: Oyo and Osun States
LOCATION: State Offices

LOT B12
DESCRIPTION: Imo and Abia States
LOCATION: State Offices

LOT B13
DESCRIPTION: Rivers and Bayelsa States
LOCATION: State Offices
LOT B14
DESCRIPTION: Kano and Jigawa States
LOCATION: State Offices

LOT B15
DESCRIPTION: Kaduna and Katsina States
LOCATION: State Offices

LOT B16
DESCRIPTION: Kwara and Niger States
LOCATION: State Offices

LOT B17
DESCRIPTION: Sokoto, Kebbi and Zamfara States
LOCATION: State Offices

LOT B18
DESCRIPTION: FCT and Plateau States
LOCATION: State Offices

LOT B19
DESCRIPTION: Audit of the commission’s Headquarters Account and its Consolidation with the Audited Account of the 36 State Offices and FCT.
LOCATION: Headquarters

4.0 CATEGORY C:
CONSULTANCY FOR DELIMITATION DATABASE

LOT C1
DESCRIPTION: Upgrade of Delimitation database
REMARKS / LOCATION: INEC Headquarters, Maitama, Abuja

LOT C2
DESCRIPTION: Upgrade of Geo-data base
REMARKS / LOCATION: INEC Headquarters, Maitama, Abuja

5.0 CATEGORY A
ELIGIBILITY CRITERIA FOR GOODS PROCUREMENT (DELIMITATION EQUIPMENT)
i. Verifiable evidence of certificate of the Company’s Registration with Corporate Affairs Commission (CAC) by inclusion of Certificate of Incorporation.
ii. Verifiable evidence of current Tax Clearance Certificate for the last three years (2014, 2015 & 2016).
iii. Current 2017 ITF Compliance Certificate expiring by December 2017.
iv. Current 2017 PENCOM Compliance Certificate expiring by December 2017.
v. Verifiable evidence of Registration on the National Database of Consultants, Contractors and Service Providers (NDCCSP) with the Bureau of Public Procurement (BPP) by Submission of the Interim Registration Report (IRR) as evidence of compliance.
vi. Verifiable evidence of Company’s Audited Accounts for the last three years from Professional Registered with Financial Reporting Council of Nigeria (2014, 2015 & 2016).

vii. SWORN AFFIDAVIT;

a) Of the company not being in Receivership or Insolvency or Bankruptcy
b) Disclosing whether or not any officer of the relevant Committees of INEC or BPP is a former or present Director who has any pecuniary interest in the bidders.
c) Or not having any Director who has been convicted in any Country for any criminal offences.
d) Confirming that all information presented in its bid are true and correct in all submission.

6.0 CATEGORY B:
ELIGIBILITY CRITERIA FOR AUDITING OF THE COMMISSION’S ACCOUNTS
The proposal from interested Professional Accountants in addition to Statement of Fees and expenses for the assignment must include the following:
i. Verifiable evidence of certificate of the Company’s Registration with Corporate Affairs Commission (CAC) by inclusion of Certificate of Incorporation.
ii. Verifiable evidence of current Tax Clearance Certificate for the last three years (2014, 2015 & 2016).
iii. Current 2017 ITF Compliance Certificate expiring by December 2017.
iv. Current 2017 PENCOM Compliance Certificate expiring by December 2017.
v. Verifiable evidence of Company’s Audited Accounts for the last three years from Professional Registered with Financial Reporting Council of Nigeria (2014, 2015 & 2016).
vi. Experience /Technical qualification of key personnel.
vii. Professional Practicing license of principal partners of the firm.
viii. List and evidence of similar assignments executed in the last three (3) years including Award Letters/Completion Certificate.
ix. Equipment, Technical capability and knowledge of the Industry.
x. Evidence of Registration with Financial Reporting Council of Nigeria (FRCN).

xi. SWORN AFFIDAVIT;
a) Of the company not being in Receivership or Insolvency or Bankruptcy
b) Disclosing whether or not any officer of the relevant Committees of INEC or BPP is a former or present Director who has any pecuniary interest in the bidders.
c) Or not having any Director who has been convicted in any Country for any criminal offences.
c) Confirming that all information presented in its bid are true and correct in all submission.
xii. Telephone (GSM) number(s) of the Principal Partners of the firm.

7.0 CATEGORY C:
ELIGIBILITY CRITERIA FOR CONSULTANCY
i. Verifiable evidence of certificate of the Company’s Registration with Corporate Affairs Commission (CAC) by inclusion of Certificate of Incorporation.
ii. Verifiable evidence of current Tax Clearance Certificate for the last three years (2014, 2015 & 2016).
iii. Current 2017 ITF Compliance Certificate expiring by December 2017.
iv. Current 2017 PENCOM Compliance Certificate expiring by December 2017.
v. Verifiable evidence of Registration on the National Database of Consultants, Contractors and Service Providers (NDCCSP) with the Bureau of Public Procurement (BPP) by Submission of the Interim Registration Report (IRR) as evidence of compliance.
vi. Verifiable evidence of Company’s Audited Accounts for the last three years from Professional Registered with Financial Reporting Council of Nigeria (2014, 2015 & 2016).

vii. SWORN AFFIDAVIT;
a) Of the company not being in Receivership or Insolvency or Bankruptcy
b) Disclosing whether or not any officer of the relevant Committees of INEC or BPP is a former or present Director who has any pecuniary interest in the bidders.
c) Or not having any Director who has been convicted in any Country for any criminal offences.
d) Confirming that all information presented in its bid are true and correct in all submission.

8.0 CATEGORY A:
COLLECTION OF BID DOCUMENTS FOR GOODS PROCUREMENT (DELIMITATION EQUIPMENT)
8.1 Contractors are to collect Financial Bid Documents from the office of Director of Procurement, INEC Headquarters, Maitama District, Abuja. Room F-511, 5th floor, main building upon the payment of N10, 000.00 to TSA (E-Collection of Government Receipt).

9.0 CATEGORY B:
STATUTORY AUDIT OF THE COMMISSION’S ACCOUNTS
9.1 Only successful firms will be contacted after Evaluation of Technical Bid.

10.0 CATEGORY C:
CONSULTANCY FOR DELIMITATION DATABASE
10.1 Only the successful shortlisted Consultants will be contacted at a later date.

11.0 SUBMISSION OF DOCUMENTS
11.1 all submissions of Technical and Financial Bids are to be separately sealed in different envelopes indicating clearly marked REQUEST FOR QUOTATION (indicating Category, Description and Lot No. at the top right hand of the envelope) and addressed to:
THE SECRETARY TO THE COMMISSION,
INDEPENDENT NATIONAL ELECTORAL COMMISSION,
PLOT 436, ZAMBEZI CRESCENT,
MAITAMA DISTRICT, ABUJA.

NOTE: No Company is allowed to bid for more than one (1) Lot in each Category.

12.1 The deadline for the Submission/Opening of Bids and Venue are listed below:
CATEGORY B:
STATUTORY AUDIT OF COMMISSION’S ACCOUNTS
LOTS: B1 to B19
VENUE FOR SUBMISSION: ICT Building, Ground Floor.
BID CLOSING DATE AND TIME: Thursday, 21st September, 2017.
BID OPENING DATE AND TIME: Immediately after the Closing Date on Thursday 21st September, 2017 at 12:00 noon.
VENUE FOR OPENING OF BID: Commission’s Conference Hall 1st Floor Main Building.

CATEGORY C: CONSULTANCY FOR DELIMITATION DATABASE
LOTS: C1 to C2
VENUE FOR SUBMISSION: ICT Building, Ground Floor.
BID CLOSING DATE AND TIME: Monday, 25th September, 2017.
BID OPENING DATE AND TIME: Immediately after the Closing Date on Monday 25th September, 2017 at 12:00 noon.
VENUE FOR OPENING OF BID: Commission’s Conference Hall 1st Floor Main Building.

LOTS: A1 to A5
VENUE FOR SUBMISSION: ICT Building, Ground Floor.
BID CLOSING DATE AND TIME: Tuesday, 17th October, 2017.
BID OPENING DATE AND TIME: Immediately after the Closing Date on Tuesday 17th October, 2017 at 12:00 noon.
VENUE FOR OPENING OF BID: Commission’s Conference Hall 1st Floor Main Building.

For further enquiries, please contact Deputy, Director, Procurement INEC Headquarters, Abuja, (08053549447, 08069162020), between the hours of 10:00am and 4:00pm from Monday to Friday during the period covered by this advertisement.

Signed:
Independent National Electoral Commission (INEC)

SOURCE: DAILY TRUST