INDEPENDENT NATIONAL ELECTORAL COMMISSION

5893
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INDEPENDENT NATIONAL ELECTORAL COMMISSION

Plot 436, Zambezi Crescent, Maitama District, P.M.B. 0184, Abuja

 

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INVITATION FOR PRE-QUALIFICATION / TENDER

 

  • INTRODUCTION

The Independent National Electoral Commission (INEC) in pursuance of its Constitutional functions and in compliance with Due Process requirements seeks to pre-qualify duly registered and reputable Contractors for the under-listed Projects.

 

  • LOTS

GROUP (A) INEC STATE OFFICES

 LOT 1 – ABIA

 

LOT 2 – ADAMAWA

 

LOT 3 – AKWA IBOM

 

LOT 4 – ANAMBRA

 

LOT 5 – BAUCHI

 

LOT 6 – BAYELSA

LOT 7 – BENUE

LOT 8 – BORNO

 

LOT 9 – CROSS RIVER

 

LOT 10 – DELTA

 

LOT 11 – EBONYI

 

LOT 12 – EDO

 

LOT 13 – EKITI

 

LOT 14 – ENUGU

 

LOT 15 – GOMBE

 

LOT 16 – IMO

 

LOT 17 – JIGAWA

 

LOT 18 – KADUNA

 

LOT 19 – KANO

 

LOT 20 – KATSINA

LOT 21 – KEBBI

 

LOT 25 – NASARAWA

 

LOT 26 – NIGER

 

LOT 27 – OGUN

 

LOT 28 – ONDO

 

LOT 29 – OSUN

 

LOT 30 – OYO

 

LOT 31 – PLATEAU

 

LOT 32 – RIVERS

 

LOT 33 – SOKOTO

 

LOT 34 – TARABA

 

LOT 35 – YOBE

 

LOT 36 – ZAMFARA

 

LOT 37 – FCT

 

GROUP (B) LOT 38 – INEC HEADQUARTERS, MAITAMA-ABUJA

GROUP (C) INEC ZONAL STORES

LOT 39 – NORTH-CENTRAL ZONAL STORE, MINNA

 

LOT 40 – NORTH-WEST ZONAL STORE, SOKOTO

 

LOT 41 – NORTH-EAST ZONAL STORE, GOMBE

 

LOT 42 – SOUTH-EAST ZONAL STORE, OWERRI

 

LOT 43 – SOUTH-SOUTH ZONAL STORE, PORT HARCOURT

 

LOT 44 – SOUTH-WEST ZONAL STORE, OSHOGBO

 

  • PRINTING

 

CATERORY: 1

DESCRIPTION: Printing of Electoral Alternative Dispute Resolution (EADR) Guide

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 2

DESCRIPTION: Printing of EADR workplace mediation Guide and EADR Procedures booklets

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 3

DESCRIPTION: Printing of EADR Rules booklets

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 4

DESCRIPTION: Printing of EADR Forms

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 5

DESCRIPTION: Printing of Political Party Registration and Related Matter Form

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 6

DESCRIPTION: Printing of Guidelines for Election Observation

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 7

DESCRIPTION: Printing of Procurement Forms & Records

REMARKS: These items will be supplied to INEC Headquarters Abuja, as Lots 38

 

CATERORY: 8

DESCRIPTION: Printing of Manuals for Registration Officials & Election Officials

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 9

DESCRIPTION: Printing of Posters for Election

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 10

DESCRIPTION: Printing of Leaflets, Pamphlets, Stickers, T-Shirts

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

CATERORY: 11

DESCRIPTION: Printing of Guidelines for Election

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 12

DESCRIPTION: Printing of Oath of loyalty and Neutrality Form EC17

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 13

DESCRIPTION: Printing of Election Forms; Envelopes, Posters, Stickers and Laminated Identity Card with lanyards

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 14

DESCRIPTION: Printing of RAC Manual, EC 40G Series

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 15

DESCRIPTION: Printing of handbook for Basic Security in Election

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 16

DESCRIPTION: Printing of Revised Edition of Atlas of Nigeria Constituencies

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 17

DESCRIPTION: Printing of Registration Booklet (EC1A)

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 18

DESCRIPTION: Printing of Registration Forms for CVR

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 19

DESCRIPTION: Printing of compendium of constitution and manifestoes of Political Parties

REMARKS: This item will be supplied to INEC Headquarters Abuja as Lots

CATERORY: 20

DESCRIPTION: Printing and supply of A4 Envelopes

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

4.0 GOODS

CATERORY: 1

DESCRIPTION: Supply of Kits for election Observers

REMARKS: These items will be supplied to INEC Headquarters Abuja, as Lot 38

 

CATERORY: 2

DESCRIPTION: Supply of Election and Party Monitoring (E&PM) Materials

REMARKS: These items will be supplied to INEC Headquarters Abuja and Zonal Stores, as Lots 38-44; and indicated in Paragraph 2.0 (Group B and C)

 

CATERORY: 3

DESCRIPTION: Supply of Materials for Bye-Election/Recall

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 4

DESCRIPTION: Supply of Non-Sensitive Election Materials

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 5

DESCRIPTION: Supply of Steel Containers for LGA Offices

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 6

DESCRIPTION: Supply of Delimitation Materials

REMARKS: These items will be supplied to INEC Headquarters Abuja and Zonal Stores, as Lots 38-44; and indicated in Paragraph 2.0 (Group B and C)

 

CATERORY: 7

DESCRIPTION: Supply of Office Stationeries

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 8

DESCRIPTION: Supply of Computer Consumables

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

CATERORY: 9

DESCRIPTION: Supply of Detachable Steel Shelves to INEC Stores

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 10

DESCRIPTION: Supply of Training Materials & Equipment

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 11

DESCRIPTION: Supply of Voter Education Materials

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 12

DESCRIPTION: Supply of First Aid Kits

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots 1-38; and indicated in Paragraph 2.0 (Group A and B)

 

CATERORY: 13

DESCRIPTION: Supply of Equipment & Software for Election Risk Management (ERM)

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots 1-38; and indicated in Paragraph 2.0 (Group A and B)

 

CATERORY: 14

DESCRIPTION: Supply of Election Planning & Monitoring (P&M) Kits

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 15

DESCRIPTION: Supply of Vehicle Spare parts and consumables

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 16

DESCRIPTION: Supply of Tyres

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 17

DESCRIPTION: Supply of Motor Vehicle Batteries

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

CATERORY: 18

DESCRIPTION: Supply of Generators (7.5-1000KVA)

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 19

DESCRIPTION: Supply of Election Management materials, Forms and equipment

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 20

DESCRIPTION: Supply of electoral Stationeries and Equipment: Biros, markers, Twine, Liquid Gum, Calculators, Rechargeable lamps, Printing Paper & Cards

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 21

DESCRIPTION: Production and Supply of Vets/Apron for Electoral Activities

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

CATERORY: 22

DESCRIPTION: Supply of Election Operation Kits

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 23

DESCRIPTION: Supply of Consumables: A3, A0 Paper and Plotter links

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 24

DESCRIPTION: Supply of Computer Hardware and Accessories

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots 1-38; and indicated in Paragraph 2.0 (Group A and B)

 

CATERORY: 25

DESCRIPTION: Supply of Computer/Printers and Accessories

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots 1-38; and indicated in Paragraph 2.0 (Group A and B)

 

CATERORY: 26

DESCRIPTION: Supply of Fire proof Safe

REMARKS: This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 27

DESCRIPTION: Supply of Extension Wire and Storage Devices

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots 1-38; and indicated in Paragraph 2.0 (Group A and B)

 

CATERORY: 28

DESCRIPTION: Supply of Office Desk Scanners

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots 1-38; and indicated in Paragraph 2.0 (Group A and B)

 

CATERORY: 29

DESCRIPTION: Supply of A4 and Foolscap Papers

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 30

DESCRIPTION: Supply of Ink Cartridges (B/W), Tonners and Drums (Ink Cartridges (colour)

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja, as Lots 1-38; and indicated in Paragraph 2.0 (Group A and B)

 

CATERORY: 31

DESCRIPTION: Supply of Cold Laminate Materials

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and indicated in Paragraph 2.0 (Group A, B and C)

 

CATERORY: 32

DESCRIPTION: Supply of All-in-one High end PC

REMARKS: These items will be supplied to 36 States, FCT, INEC Headquarters Abuja, as Lots 1-38; and indicated in Paragraph 2.0 (Group A and B)

 

CATERORY: 33

DESCRIPTION: Supply of Rack Servers

REMARKS: This item will be supplied to 36 States and FCT as Lots 1-37; and indicated in Paragraph 2.0 (Group A)

 

CATERORY: 34

DESCRIPTION: Supply of Furniture to LGAs Offices

REMARKS: These items will be supplied to 36 States and FCT as Lots 1-37; and indicated in Paragraph 2.0 (Group A)

 

 

  • WORKS

 

CATERORY: 1

DESCRIPTION: Supply of Cold Laminate Materials

REMARKS: These works will be carried out in various States as Lots 1-278

 

CATERORY: 2

DESCRIPTION: Renovation of 25 Nos. States Offices

REMARKS: These works will be carried out in various States as Lots 1-25

 

CATERORY: 3

DESCRIPTION: Fencing and related works of 400 LGA Offices

REMARKS: These works will be carried out nationwide as Lots 1-400

 

CATERORY: 4

DESCRIPTION: Construction of 50 LGA Offices

REMARKS: These works will be carried out in various States as Lots 1-50

 

  • GENERAL REQUIREMENTS
  • Detailed Company Profile stating current office address, e-mail and telephone numbers.
  • Certificate of Incorporation with Corporate Affairs Commission (CAC) attached with Certified True Copy (not photocopy) of Form CAC7-partiulars of Directors.
  • Evidence of Company’s current Tax Clearance Certificate for the last three years (2014, 2015 & 2016).
  • Evidence of Registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by the Bureau of Public Procurement (BPP) Expiring by January, 2018.
  • Current Compliance Certificate with Nigeria Social Insurance Trust Fund (NSITF), 2017.
  • Current PenCom Compliance Certificate expiring by December, 2017 in compliance with Amended PENCOM Reform Act, 2014.
  • Current ITF Compliance Certificate expiring by December, 2017 issued by ITF in Compliance with Section 6(2) of ITF Amendment Act 2011.
  • Audited Accounts for the past three years (2014, 2015 & 2016) financial years.
  • Evidence of financial capacity and original copy of a letter from a Bank indicating support of your company’s financial capability to execute the job successfully.
  • Current sworn affidavit disclosing:
  1. That the company is not receivership, insolvent or bankrupt;
  2. That the company does not have any Director who has ever been convicted in any court in Nigeria or any other Country for criminal offence in relation to fraud or financial impropriety;
  3. Whether or not any officer of the INEC or BPP is a former or present Director, Shareholder or has any pecuniary interest in the bidder.
  4. That all documents submitted for the bidding are true and correct in all particulars.

 

 

7.0 ADDITIONAL REQUIREMENTS

  1. Proof of technical expertise to execute the job;
  2. Evidence of accreditation/registration with relevant professional body;
  • List of verifiable/relevant documentary evidence of similar jobs successfully executed/ongoing within the last five (5) years (e.g. Letter of Award, Job Completion Certificates etc.);
  1. List of key personnel to carry out the work including photocopies of relevant Professional Certificates where applicable;
  2. Comprehensive Company profile, listing key personnel stating their roles, designation, qualification and years of working experience including copies of educational and professional certificates. Submission shall include a minimum of two (2) relevant COREN Registered Engineers in various field two (2) ARCON certified Architect, two (2) QSRBN Certified Quantity Surveyor, Two (2) CORBON Certified builders, For WORKS.

 

NOTE: That certificates and CV must be signed and sealed.

  1. Verifiable evidence of availability of appropriate manpower, machinery and equipment including proof of ownership or lease, For WORKS
  • Detailed information on technical personnel and key staff of the company
  • Any other relevant information
  1. Telephone (GSM) number(s), Email address of contractor/company’s representative.

 

 

 

8.0 NOTATION

  • The document should be arranged in the order listed at 0 above and clearly separated by dividers; with page numbers and a table of content Failure to submit all the general requirements documents stated above may lead to the disqualification of the Bids;
  • Late submission of pre-qualification documents will not be entertained;
  • No payment of tender fee is required at this stage of submission of proposal;
  • All CAC, PENCOM, ITF, NSITF a Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC) Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;
  • This notice shall not be a commitment on the part of Independent National Electoral Commission to award any form of contract to any respondent nor shall it entitle any company/Firm submitting documents to claim any indemnity from the Commission;
  • Bid document shall be submitted in person and NOT through post. Any bid submitted through post shall not be accepted; and
  • Bidders shall be responsible for all costs in preparation and submission of Bid.

 

  • GENERAL INFORMATION
  1. For clarification and/or additional information you may contact Director Procurement at INEC Headquarters, Abuja between the hours of 10:00am and 4:00pm – Mondays to Fridays from the date this advert is made public until the close if receipt of proposals.
  2. Only successful bidders will be contacted after evaluation of the technical bids via text messages and or the list will be pasted on the INEC notice board/website.

 

  1. SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS

10.1 All submissions must be delivered in one (1) neatly bounded hard copy in sealed envelope clearly marked REQUEST FOR EXPRESSION OF INTEREST (indicating category and Lot No. at the top right hand of the envelope) along with a soft copy in PDF format and addressed to:

 

THE SECRETARY TO THE COMMISSION,

INDEPENDENT NATIONAL ELECTORAL COMMISSION

PLOT 436, ZAMBEZI CRESCENT,

MAITAMA DISTRICT, ABUJA

  • No Company is allowed to bid for more than one (1) Lot in each category.
  • The deadline for Submission/Opening of Bids and Venue are listed below:

 

3.0 PRINTING

GATEGORY: 1 – 20

VENUE FOR SUBMISSION: Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja

BID CLOSING DATE AND TIME: Monday 18th December, 2017 at 12:00 Noon

BID OPENING DATE AND TIME: Immediately after the closing Date on Monday 18th, December, 2017 at 12:00 Noon

VENUE FOR OPENING OF BID: Commission’s Conference Hall 1st Floor Main Building

 

  • GOODS

GATEGORY: 1 – 17

VENUE FOR SUBMISSION: Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja

BID CLOSING DATE AND TIME: Wednesday 20th December, 2017 at 12:00 Noon

BID OPENING DATE AND TIME: Immediately after the closing Date on Wednesday 20th, December, 2017 at 12:00 Noon

VENUE FOR OPENING OF BID: Commission’s Conference Hall 1st Floor Main Building

 

  • WORKS

GATEGORY: 1 – 4

VENUE FOR SUBMISSION: Procurement Department, 1st Floor, INEC Annex Office, No.10 Blantyre Street, Wuse II, Abuja

BID CLOSING DATE AND TIME: Wednesday 20th December, 2017 at 12:00 Noon

BID OPENING DATE AND TIME: Immediately after the closing Date on Wednesday 20th, December, 2017 at 12:00 Noon

VENUE FOR OPENING OF BID: Conference Room, Last Floor, INEC Annex Office, No.8 Blantyre Street, Wuse II, Abuja

 

For further enquiries, please contact (08069162020, 08053549447), between the hours of 10:00am and 4:00pm from Monday to Friday during the period covered by this advertisement

 

Signed:

Independent National Electoral Commission (INEC)

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