INDEPENDENT NATIONAL ELECTORAL COMMISSION

1442
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INDEPENDENT NATIONAL ELECTORAL COMMISSION
PLOT 436, ZAMBEZI CRESCENT, MAITAMA, ABUJA

INVITATION FOR EXPRESSION OF INTEREST

The Independent National Electoral Commission (INEC) in pursuance of its Constitutional and in Compliance with the Due Process requirements seeks to undertake the under-listed Insurance Policies for 2018, invites duly registered and reputable Insurance Underwriters and Insurance Brokers firms to express interest to provide cover and manage the Commission’s Insurance Policies.

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2.0 
LOT 1
DESCRIPTION OF POLICIES: Headquarters Vehicle Fleet Comprehensive Insurance Policy

LOT 2
DESCRIPTION OF POLICIES: INEC State Offices, North Central Geo Political Zone Vehicle Fleet Comprehensive Insurance Policy

LOT 3
DESCRIPTION OF POLICIES: INEC State Offices, North East Geo Political Zone Vehicle Fleet Comprehensive Insurance Policy

LOT 4
DESCRIPTION OF POLICIES: INEC State Offices, North West Geo Political Zone Vehicle Fleet Comprehensive Insurance Policy

LOT 5
DESCRIPTION OF POLICIES: INEC State Offices, South West Geo Political Zone Vehicle Fleet Comprehensive Insurance Policy

LOT 6
DESCRIPTION OF POLICIES: INEC State Offices, South East Geo Political Zone Vehicle Fleet Comprehensive Insurance Policy

LOT 7
DESCRIPTION OF POLICIES: INEC State Offices, South-South Geo Political Zone Vehicle Fleet Comprehensive Insurance Policy

LOT 8
DESCRIPTION OF POLICIES: INEC Career Officers Headquarters Group Life Assurance Cover

LOT 9
DESCRIPTION OF POLICIES: INEC Career Officers North West Zonal State Offices Group Life Assurance Cover

LOT 10
DESCRIPTION OF POLICIES: INEC Career Officers North East Zonal State Offices Group Life Assurance Cover

LOT 11
DESCRIPTION OF POLICIES: INEC Career Officers North Central Zonal State Offices Group Life Assurance Cover

LOT 12
DESCRIPTION OF POLICIES: INEC Career Officers South West Zonal State Offices Group Life Assurance Cover

LOT 13
DESCRIPTION OF POLICIES: INEC Career Officers South East Zonal State Offices Group Life Assurance Cover

LOT 14
DESCRIPTION OF POLICIES: INEC Career Officers South-South Zonal State Offices Group Life Assurance Cover

LOT 15
DESCRIPTION OF POLICIES: INEC Political Office Holders Nationwide Comprehensive Welfare Insurance Combined Group Life Assurance and Group Personal Accident Cover 

LOT 16
DESCRIPTION OF POLICIES: INEC Ad-Hoc Personnel Electoral Hazard Insurance Policy

LOT 17
DESCRIPTION OF POLICIES: Headquarters Property Fire and Burglary Insurance Cover

LOT 18
DESCRIPTION OF POLICIES: INEC North Central Zonal State Offices Property Fire and Burglary Insurance Cover

LOT 19
DESCRIPTION OF POLICIES: INEC North East Zonal State Offices Property Fire and Burglary Insurance Cover

LOT 20
DESCRIPTION OF POLICIES: INEC North West Zonal State Offices Property Fire and Burglary Insurance Cover

LOT 21
DESCRIPTION OF POLICIES: INEC South West Zonal State Offices Property Fire and Burglary Insurance Cover

LOT 22
DESCRIPTION OF POLICIES: INEC South East Zonal State Offices Property Fire and Burglary Insurance Cover

LOT 23
DESCRIPTION OF POLICIES: INEC South-South Zonal State Offices Property Fire and Burglary Insurance Cover

LOT 24
DESCRIPTION OF POLICIES: Computer-all-risks Insurance for INEC Computers and DDC Machines

LOT 25
DESCRIPTION OF POLICIES: INEC Smart Card Reader All Risk Insurance Policy

LOT 26
DESCRIPTION OF POLICIES: INEC Career Officers Headquarters Comprehensive Welfare Insurance Combining Group Life Assurance and Group Personal Accident Cover

LOT 27
DESCRIPTION OF POLICIES: INEC Career Officers North West Zonal State Offices Comprehensive Welfare Insurance Combining Group Life Assurance and Group Personal Accident Cover

LOT 28
DESCRIPTION OF POLICIES: INEC Career Officers North East Zonal State Offices Comprehensive Welfare Insurance Combining Group Life Assurance and Group Personal Accident Cover

LOT 29
DESCRIPTION OF POLICIES: INEC Career Officers North Central Zonal State Offices Comprehensive Welfare Insurance Combining Group Life Assurance and Group Personal Accident Cover

LOT 30
DESCRIPTION OF POLICIES: INEC Career Officers South West Zonal State Offices Comprehensive Welfare Insurance Combining Group Life Assurance and Group Personal Accident Cover

LOT 31
DESCRIPTION OF POLICIES: INEC Career Officers South East Zonal State Offices Comprehensive Welfare Insurance Combining Group Life Assurance and Group Personal Accident Cover

LOT 32
DESCRIPTION OF POLICIES: INEC Career Officers South-South Zonal State Offices Comprehensive Welfare Insurance Combining Group Life Assurance and Group Personal Accident Cover

3.0 GENERAL REQUIREMENTS
i. Detailed Company Profile stating current office address, e-mail and telephone number.
ii. Certificate of Incorporation with Corporate Affairs Commission (CAC) attach with Certified True Copy (not photocopy) or Form CAC 7-particulars of Directors.
iii. Evidence of Company’s current Tax Clearance Certificate for the last three years (2014, 2015 & 2016).
iv. Evidence of Registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by the Bureau of Public Procurement (BPP) – Expiring by January, 2018.
v. Current Compliance Certificate with Nigeria Social Insurance Trust Fund (NSITF).
vi. Current Pension Compliance Certificate expiring by December, 2017 in compliance with Amended PenCom Reform Act, 2014.
vii. Current ITF Compliance Certificate issued by ITF in compliance with Section 6(2) of ITF Amendment Act 2011.
viii. Audited Accounts for the past three financial years (2014, 2015 & 2016).
ix. Update of Annual Returns.
x. Certified True Copy evidence of Registration with the National Insurance Commission (NAICOM).
xi. Evidence of financial capacity and banking support.
xii. Current sworn affidavit disclosing:
a) Whether or not any officer of the Commission is a former or present Director, Shareholder or has any pecuniary interest in the bidder.
b) That all documents submitted for the bidding are true and correct in all particulars.
xiii. Evidence of Registration with Computer Professional Registration Council of Nigeria CPRCN Certificate for Lot 24.
xiv. List of verifiable/relevant documentary evidence of similar jobs successfully executed/ongoing within the last five (5) years (e.g. Letter of Award, Job Completion Certificates);

IN ADDITION TO THE ABOVE GENERAL REQUIREMENTS, BROKERS ARE ALSO EXPECTED TO SUBMIT THE FOLLOWING:
i. Evidence of professional Indemnity Insurance cover from a duly registered insurance company.
ii. Evidence of current membership of the Nigerian Council of Registered Insurance Brokers (NCRIB).
iii. Evidence that at least a key member of staff is an Associate member of NCRIB.
iv. Any other submission that will attest to the company’s reputation and capability to efficiently handle and manage the covers its expressing interest in.

4.0 NOTATION
i. The document should be arranged in the order listed at 3.0 above and clearly separated by dividers;
ii. Failure to submit all the general requirements documents stated above may lead to the disqualification of the Bids;
iii. Late submission of pre-qualification documents will not be entertained;
iv. No payment of tender fee is required at this stage of submission of proposal;
v. All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;
vi. This notice shall not be a commitment on the part of Independent National Electoral Commission to award any form of contract to any respondent nor shall it entitle any company/firm submitting documents to claim any indemnity firm the Commission;
vii. Bid document shall be submitted in person and not through post. Any bid submitted through post shall not be accepted; and
viii. Bidders shall be responsible for all costs in preparation and submission of Bid.
ix. Please note that only shortlisted firms will be invited for the next stage of the procurement process.

5.0 SUBMISSION
All submission of Expression of Interest should be in one (1) hard copy and sealed in an Envelope marked “Expression of Interest as either an Underwriter or Broker for INEC Insurance Cover (indicating the Lot)” along with one (1) soft copy in PDF format and addressed to:

The Secretary,
INEC Headquarters
Plot 436 Zambezi Crescent,
P.M.B. 0184, Maitama
Abuja

• No company is allowed to bid for more than one (1) Lot.
• The deadline for the submission/opening of Bids and Venue are listed below:

LOTS: 1 – 32 Brokers and Underwriters
VENUE FOR SUBMISSION: Procurement Department, 5th Floor, INEC HQ Main Building, Maitama District, Abuja.
BID CLOSING DATE AND TIME: Monday 4th December, 2017 at 12:00 noon
BID OPENING DATE AND TIME: Immediately after the Closing Date on Monday 4th December, 2017 at 12:00 Noon
VENUE FOR OPENING BID: Commission’s Conference Hall 1st Floor Main Building 

For further enquiries, please contact these Telephone Numbers (08069162020, 08053549447), between the hours of 10:00am and 4:00pm from Monday to Friday during the period covered by this advertisement.

Signed:
Independent National Electoral Commission (INEC)

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