FEDERAL MINISTRY OF WATER RESOURCES TRIMING

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FEDERAL REPUBLIC OF NIGERIA
FEDERAL MINISTRY OF WATER RESOURCES
TRANSFORMING IRRIGATION MANAGEMENT IN NIGERIA
(TRIMING) PROJECT
Credit Number – CR 5506-NG
Address: Plot 1402, Abba Kyari Street, off Adesoji Aderemi Street, Apo-Abuja, Nigeria

INVITATION FOR BIDS (IFB)
PROCUREMENT AND INSTALLATION OF ELECTRONIC RECORDS & DOCUMENT MANAGEMENT SYSTEM (ERDMS) EQUIPMENT AND ASSOCIATED SERVICES
IFB NO.: FMWR/TRIMING/2018/ICB/G/01

1. This Invitation for Bids follows the General Procurement Notice (GPN) for the Transforming Irrigation Management in Nigeria (TRIMINIG) Project that appeared in Development Business dated February 5, 2015.

2. The Federal Government of Nigeria has received a credit from the International Development Association (IDA) towards the Transforming Irrigation Management in Nigeria (TRIMINIG) Project. It is intended that part of the proceeds of this credit will be applied to eligible payments under the contracts for the Procurement and Installation of Electronic Records & Document Management System (ERDMS) Equipment and Associated Services for TRIMINIG Project.

3. The Federal Ministry of Water Resources through the Project Management Unit (PMU) of the Transforming Irrigation Management in Nigeria (TRIMINIG) Project now invites sealed bids from eligible bidders for Procurement and Installation of Electronic Records & Document Management System (ERDMS) Equipment and Associated Services for TRIMINIG Project. the required items are listed below:

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A – HARDWARE
S/N: 1
ITEM DESCRIPTION: Large Format Scanner
QUANTITY: 5
LOCATION:
i. DID, FMWR HQ, Abuja
ii. TRIMING Project Office, Kano, Kano State
iii. HJRBDA HQ, Kano, Kano State
iv. SRRBDA HQ, Sokoto, Sokoto State
v. UBRBDA HQ, Yola, Adamawa State
DELIVERY PERIOD (DAYS): 120 days

S/N: 2
ITEM DESCRIPTION: Book Scanner
QUANTITY: 10
LOCATION:
i. DID, FMWR HQ, Abuja
ii. TRIMING Project Office, Kano, Kano State
iii. HJRBDA HQ, Kano, Kano State
iv. SRRBDA HQ, Sokoto, Sokoto State
v. BIS, T/Mafara, Zamfara State
vi. UBRBDA HQ, Yola, Adamawa State
DELIVERY PERIOD (DAYS): 120 days

S/N: 3
ITEM DESCRIPTION: High Speed Automatic Document Feeder (ADF) Scanner
QUANTITY: 16
LOCATION:
i. DID, FMWR HQ, Abuja
ii. TRIMING Project Office, Kano
iii. HJRBDA HQ, Kano, Kano State
iv. KRIS, Kura, Kano, Kano State
v. HVIS, Hadejia, Jigawa State
vi. SRRBDA HQ, Sokoto, Sokoto State
vii. BIS, Talata Mafara, Zamfara State
viii. MRVIS, Goronyo, Sokoto
ix. UBRBDA HQ, Yola, Adamawa State
x. DKIS, Dadin Kowa, Gombe State
DELIVERY PERIOD (DAYS): 120 days

B – SOFTWARE
S/N: 4
ITEM DESCRIPTION: ERDMS Server with user license
QUANTITY: 10
LOCATION: Same as 3 above
DELIVERY PERIOD (DAYS): 120 days

C – RELATED SERVICES
Related Services:
A. Installation and Commissioning
B. ERDMS User training by the supplier
C. Hands-on Training in a networked environment with network-storage facilities
D. Scanning/digitization of documents for six months period

Note: All other information to the locations are provided in the bidding document.

4. Bidding will be conducted through the International Competitive Bidding (ICB) procedures as specified in the World Bank’s Guidelines: Procurement of Goods, Works and Non-consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers 2011 revised July, 2014 (“Procurement Guidelines”), and is open to all eligible bidders as defined in the Procurement Guidelines. In addition, please refer to paragraph 1.6 and 1.7 setting forth the World Bank’s policy on conflict of interest.

5. Interested bidders may obtain further information at the same address during the office hours 8:00h to 17:00 (Local time from Mondays to Fridays or send an email to the National Project Coordinator at [email protected] a pre-bid meeting with potential bidders will be held on an 3-4th April, 2018, at Sokoto Rima River Basin Development Authority Headquarters and Bakolori Irrigation Scheme, Talata Mafara, Zamfara State.

6. Qualifications requirements include:
a) Financial Capability
The Bidder shall furnish documentary evidence that meets the following financial requirement(s):
• The audited accounts for the last five years 2012, 2013, 2014, 2015 and 2016 shall be submitted to demonstrate the current soundness of the bidder’s financial position.
• The minimum turnover of the Bidder in the last three years should be N480,000,000 or USD1,600,000.00 equivalent.
• Successful supply and completion of two similar contracts valued at USD2,000,000.00.
b) Experience and Technical Capacity
The Bidder shall furnish documentary evidence to demonstrate that it meets the following experience requirement(s):
(i) A minimum of five years overall experience in the supply of goods and related services.
(ii) A minimum of five years of specific experience in the supply of similar goods and related services.
c) Documentary Evidence
The Bidder shall furnish documentary evidence to demonstrate that the Goods offered by the manufacturer must have been in successful operation for at least five (5) years.
d) The Bidder should provide documented evidence of its capability to carry out and manage the project within the time, environment and infrastructure conditions and time restriction.

Additional information on qualification, experience and technical capabilities requirement for goods as well as specifications for the items are provided in the Bidding Documents.

7. Complete set of bidding Document in English may be purchased by interested bidders on the submission of a written Application to the address below and upon payment of a non-refundable fee of N90,000.00 (Ninety Thousand Naira) or its equivalent in USD300 only through ‘REMITA’ to our CBN Account Number: 0020293661163, Transforming Irrigation Management in Nigeria (TRIMINIG) Project Naira Account A and Service type ‘SALE OF BID DOCUMENT’. Bidding Documents will be available from 13th March, 2018. The document shall be collected by hand from the TRIMING office at the address below.

8. Bids must be delivered to the address below on or before 12:00 noon on Tuesday, 24th April, 2018. Electronic bidding will not be permitted. Late bids will be rejected. Bids will be opened in the presence of the bidders’ designated representatives and anyone who choose to attend in person at the address below at 12:00 pm on Tuesday, 24th April, 2018.

9. All bids must be accompanied by a Bid Security of USD40,000 (Forty Thousand United States Dollars) or N12,240,000 (Twelve Million Two Hundred and Forty Thousand Naira).

10. The address referred to above is:
National Project Coordinator
Transforming Irrigation Management in Nigeria (TRIMING) Project,
Federal Ministry of Water Resources,
Plot 1402 Abba Kyari Street, off Adesoji Aderemi Street,
Apo-Abuja, Nigeria.

Tel: +234-8038391469 or +234-8052048706
E-mail: [email protected]

SOURCE: DAILY TRUST