AFRICA FIELD EPIDEMIOLOGY NETWORK

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AFENET
AFRICA FIELD EPIDEMIOLOGY NETWORK

REQUEST FOR QUOTATION
RFQ Number: AFENET – LAB CONSUMABLES – 001/LAGAIS

For Procurement of Health and Non-Health Commodities for use in Lagos, Nigeria
Issuance Date: October 5, 2017
Due Date and Time for Submission of Quotes: October 19th, 2017, 5:00pm GMT

African Field Epidemiology Network (AFENET) is the umbrella organization for applied epidemiology training programs in Africa. It overseas the Field Epidemiology (and Laboratory) Training Programs (FETP) in over 30 countries of Africa. It has been vested with the responsibility of implementing Lagos AIDS Indicator Survey (LAGAIS). In view of this, AFENET requires prospective bidders to submit quotations for the under-listed Laboratory consumables for the field work in the 20 Local Government Areas of Lagos State.

A prospective bidder having any questions relating to this RFQ should contact the following e-mail below not later than three (3) business days prior to the due date and time of submissions of quotes:
E-mail: [email protected]

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AFENET will respond to questions it receives prior to the due date for the submission of quotes.

Written quotes must be delivered via e-mail at [email protected] or by hand to the below address on or before the due date and time or to:
The Procurement Committee
AFENET Nigeria
No.50 Haile Selassie Street, Asokoro
Abuja – Nigeria

Late quotes will not be considered or accepted.
Instruction to Bidders
Number of Quotes Per Bidder:
Only one quote per firm will be accepted.

Quote of Statement of Compliance:
All Health Commodities offered must comply with the technical specifications or cost closely matching the specifications provided in the RFQ

As part of the bid, you are required to provide:
• A copy of your Corporate Affairs Commission (CAC) certificate as proof of being a registered company for local vendors or duly registration certification/license;
• Company profile;
• Proof of registration with NAFDAC (if applicable);
• Letter of Authorization to distribute from supplier;
• VAT clearance certificate for the last 3 years;
• A list of your past reference; at least 3.

PRODUCT SPECIFICATION
LOT 1: HEALTH COMMODITIES
S/N: 1
ITEM: Hand Gloves (Medium)
SPECIFICATION: Nitrile ultra-soft 10q3, 100% Latex Free, Powder Free, Non-sterile glove, (Medium)
PACK SIZE: 1×100
QUANTITY: 400

S/N: 2
ITEM: Hand Gloves (Large)
SPECIFICATION: Nitrile ultra-soft 10q3, 100% Latex Free, Powder Free, Non-sterile glove, (Large)
PACK SIZE: 1×100
QUANTITY: 100

S/N: 3
ITEM: Hand Gloves (Small)
SPECIFICATION: Nitrile ultra-soft 10q3, 100% Latex Free, Powder Free, Non-sterile glove, (Small)
PACK SIZE: 1×100
QUANTITY: 100

S/N: 4
ITEM: Multi-channel Digital pocket Timer
SPECIFICATION: Four separate timing channels, plus recall memory with times up to 99 hours, 59 minutes, 59 seconds. Resolution: 1 second. Accuracy is 0.01% with Count-up/count – down/alarm/dock, Easel bench stand and magnetic back
PACK SIZE: Each
QUANTITY: 40

S/N: 5
ITEM: Biohazard bags
SPECIFICATION: 24’’ x 23”, 8-10 Gallons
PACK SIZE: 1×250
QUANTITY: 20

S/N: 6
ITEM: Biohazard bags
SPECIFICATION: 8” x 12”
PACK SIZE: 1×50
QUANTITY: 15

S/N: 7
ITEM: Multi Safe Disposal bin
SPECIFICATION: 6L, Sarstedt 
PACK SIZE: Each
QUANTITY: 20

S/N: 8
ITEM: Basket for storage of DBS
SPECIFICATION: 5L 5 liters square basket either plastic with lock
PACK SIZE: Each
QUANTITY: 20

S/N: 9
ITEM: Container for washing hands
SPECIFICATION: 2 liters plastic bowl 
PACK SIZE: Each
QUANTITY: 36

S/N: 10
ITEM: Blood Sample Tube Rack
SPECIFICATION: D17 Universal Block Rack with 50 aperture that can contain 16mm diameter tubes
PACK SIZE: 1×20
QUANTITY: 5

S/N: 11
ITEM: Multi Safe collection tray
SPECIFICATION: Each tray containing a D17 50 aperture rack, a multi safe box and swab holders and disinfectant 
PACK SIZE: Each
QUANTITY: 20

S/N: 12
ITEM: Hand Sanitizer
SPECIFICATION: 500ml with glycerin 
PACK SIZE: 1x500ml
QUANTITY: 100

S/N: 13
ITEM: Medical disposal under-pad
SPECIFICATION: non-woven fabric, 11/13cm 
PACK SIZE: 1×25
QUANTITY: 40

S/N: 14
ITEM: Sodium Hypochlorite (2 Liters)
SPECIFICATION: 1.5L 
PACK SIZE: 1×8
QUANTITY: 15

S/N: 15
ITEM: Liquid Soap – 11/2 Liter size
SPECIFICATION: 1.5L 
PACK SIZE: 1×6
QUANTITY: 130

S/N: 16
ITEM: Isopropyl Alcohol swabs 
SPECIFICATION: Wet wipes, Alcohol prep pad, Non-woven 
PACK SIZE: 1×100
QUANTITY: 300

S/N: 17
ITEM: Absorbent tissue
SPECIFICATION: Kitchen Roll 
PACK SIZE: 1×12 roll
QUANTITY: 50

S/N: 18
ITEM: Desiccants 
PACK SIZE: 1×100
QUANTITY: 31

S/N: 19
ITEM: Humidity Indicator 
SPECIFICATION: 2.00” x 3.00” MS123, Rectangular 10-20- 30% Reversible Humidity Indicator Card, 125 per pint 
PACK SIZE: 1×100/tin
QUANTITY: 10

S/N: 20
ITEM: Sampletransport boxes
SPECIFICATION: 10Ltrs Itra-thermos insulated body and lidroller cooler with Stain and color resistant liner, UV Inhibitors protect against sun damage. Reinforced comfort grip handles with integrated fish measuring ruler on lid. Dimensions 28in L x17in W x 20in H 
PACK SIZE: Each
QUANTITY: 30

S/N: 21
ITEM: Temperature Datalogger Kit with PC Interface
SPECIFICATION: Logtag with USB interface and capacity to store 7770 temperature readings
PACK SIZE: Each
QUANTITY: 50

S/N: 22
ITEM: Disposal Laboratory Coats (Medium)
SPECIFICATION: Elastic cuff, Non-woven
PACK SIZE: 1×10
QUANTITY: 300

S/N: 23
ITEM: Disposal Laboratory Coats (Large)
SPECIFICATION: Elastic cuff, Non-woven
PACK SIZE: 1×10
QUANTITY: 120

S/N: 24
ITEM: 10mls Vacutainer EDTA
SPECIFICATION: Vacutainer 
PACK SIZE: 1×100
QUANTITY: 160

S/N: 25
ITEM: EDTA micro tubes
SPECIFICATION: Vacutainer 
PACK SIZE: 1×500
QUANTITY: 50

S/N: 26
ITEM: S-Monovette blood collection tubes 
SPECIFICATION: 16mm by 108mm, 9mls EDTA tubes with aspiration and vacuum technique
PACK SIZE: 1×500
QUANTITY: 30

S/N: 27
ITEM: S-Multivette 600ul
SPECIFICATION: 600ul capillary blood collection system with capacity to connect with Luer cannula 
PACK SIZE: 1×100
QUANTITY: 70

S/N: 28
ITEM: Tourniquet
SPECIFICATION: CE certified Reusable latex tourniquet for collection of venous blood with dick lock
PACK SIZE: 1
QUANTITY: 40

S/N: 29
ITEM: Micro needle 
SPECIFICATION: 25G sterile 25G 19mm needle. CE certified
PACK SIZE: 1×500
QUANTITY: 30

S/N: 30
ITEM: Needles (21G) Safety multifly 
SPECIFICATION: Butterfly needle 
PACK SIZE: 1×100
QUANTITY: 100

S/N: 31
ITEM: Needle (21G) Safety multifly
SPECIFICATION: Vacutainer 
PACK SIZE: 1×100
QUANTITY: 100

S/N: 32
ITEM: Cotton wool
SPECIFICATION: 500g
PACK SIZE: Each
QUANTITY: 70

S/N: 33
ITEM: CryoMicrotube 
SPECIFICATION: 2ml, graduated, skirted flat bottom with screwcap 
PACK SIZE: 1×1000
QUANTITY: 60

S/N: 34
ITEM: Barcode Scanner
SPECIFICATION: Zebra DS6878-HC, Cordless 2D l mager
PACK SIZE: Each
QUANTITY: 20

S/N: 35
ITEM: DBS cards-(5spot)
SPECIFICATION: Protein Saver, 5-spot
PACK SIZE: 1×100
QUANTITY: 300

S/N: 36
ITEM: Laboratory Indelible Makers
SPECIFICATION: Blue or black ink, fine tip indelible maker, Able to write on glass or plastic
PACK SIZE: 1×12
QUANTITY: 20

S/N: 37
ITEM: Ziplock bags
SPECIFICATION: Zipper Seal, long lasting plastic not less than 26cm by 27cm size
PACK SIZE: Each
QUANTITY: 150

S/N: 38
ITEM: Sterile Pipette tip 0-200ul (Racked)
SPECIFICATION: 0-200µl
PACK SIZE: 1×96
QUANTITY: 100

S/N: 39
ITEM: Sterile Pipette tip 0-200ul (Bagged)
SPECIFICATION: 0-200µl
PACK SIZE: 1×1000
QUANTITY: 17

S/N: 40
ITEM: Safety Eye Wear
SPECIFICATION: OG 3001
PACK SIZE: 1×10
QUANTITY: 4

S/N: 41
ITEM: Adjustable Single channel pipette (1 channel)
SPECIFICATION: Eppendorf, 20-1000µl
PACK SIZE: Each
QUANTITY: 20

S/N: 42
ITEM: Cryoboxes 
SPECIFICATION: 10×10 apertures made of polycarbonate with transparent lid 
PACK SIZE: Each
QUANTITY: 600

S/N: 43
ITEM: Sterile Pipette tip 100-1000µl (Racked)
SPECIFICATION: 101-1000µl
PACK SIZE: 1×96
QUANTITY: 100

S/N: 44
ITEM: Bracelets for Barcodes 
SPECIFICATION: Ault Wrist band for barcodes
QUANTITY: 32,000

S/N: 45
ITEM: Digital thermometers 
SPECIFICATION: Quick read and oral rectal thermometer, last temperature memory function and water proof
QUANTITY: 40

S/N: 46
ITEM: First Aid kit
SPECIFICATION: Plastic container with basic content
PACK SIZE: 20
QUANTITY: 20

S/N: 47
ITEM: Sterile Pipette tip 100-1000µl (Bagged)
SPECIFICATION: 101-1000µl
PACK SIZE: 1×1000
QUANTITY: 17

LOT 2: NON-HEALTH COMMODITIES
S/N: 1
ITEM: Tables 
SPECIFICATION: Collapsible plastic tables (rectangle, 3:11 by 2:5 feet, white colour)
SIZE: Medium
QUANTITY REQUIRED: 40

S/N: 2
ITEM: Chairs
SPECIFICATION: Foldable plastic chairs
SIZE: Medium
QUANTITY REQUIRED: 40

Delivery Location for the Laboratory Commodities:
No.27, Ogunlowo Street, by Awolowo way,
Off Balogun Bustop, beside Lagoon Hospital Ikeja
Lagos State.
Currencies:
Price shall be stated in Naira (N).
Language:
The quote, as well as all correspondence and documents relating to the offer, shall be in English.
Validity:

Quotes shall remain valid for 60 calendar days from the date for receipt of quotes. In exceptional circumstances, prior to expiry of the original offer validity period, AFENET may request that the Bidder extend the period of validity for a specified additional period. A Bidder agreeing to the request will not be required to modify their quote.

Due Date and Time for Submission of Quotes:
• Quotes must be received by AFENET not later than the due date and time as shown above and should be duly recorded in the bid submission register. AFENET may, as its discretion, extend the due date and time for the submission of quotes by amending this RFQ.
• Any quote received by AFENET after the due date and time for submission of quotes will be rejected.
Evaluation of Quotes:

Quotes will be evaluated based on the following criteria:
• Overall responsive of the quote
• Conformation to product specifications
• Total price
• Timeliness of delivery
• Past performance
• Positive feedback on reference check
Information of Bidders
Clarification of Quotes:
During evaluation of the quotes, AFENET may, as its discretion, ask the bidder for clarification of their quotes.
Clarifications are limited exchanges with a Bidder to resolve minor or clerical errors; they do not offer an opportunity for a Bidder to modify or change an offer.
Award Criteria:
AFENET is not obligated to make an award by having issued solicitation. AFENET can only make an award if the product fully companies with the technical specifications mentioned in the contract terms. Any award(s) will be made to the responsible bidder whose offer(s) has/have determined to be most advantageous to AFENET.

AFENET has the right to withdraw or change this RFQ at any time. Bidders’ quotes are done so at the sole cost and expense of the bidder with no obligation on the part of AFENET.
Confidentiality:
Information submitted in response to this RFQ will be held in confidence.
Contract Type:
The contract awarded will be on a Fixed Price. Bidders should review the complete RFQ but special attention should be given to the following areas:
1. Ordering – Instructions on order processing will be issued at contract award.

2. Invoicing – Invoices should be addressed to:
The Procurement Committee
AFENET Nigeria
No.50 Haile Selassie Street, Asokoro
Abuja-Nigeria

3. Payment – Payment will be made in full upon invoicing after delivery and certification of commodities to the total amount net of 5% withholding Tax as mandated by the Federal Government of Nigeria. No advances will be allowed. Bidder must provide the following information:

Bidder’s bank Name for bidders within Nigeria
Full name and street address of bank branch
Payee’s NUBEN bank account number
Payee’s TIN number

SOURCE: THE GUARDIAN