ADAMAWA STATE MINISTRY OF AGRICULTURE, YOLA

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ADAMAWA STATE MINISTRY OF AGRICULTURE, YOLA

INVITATION FOR PRE-QUALIFICATION AND FINANCIAL

1.0 INTRODUCTION
The Adamawa State Ministry of Agriculture has a budgetary provision for purchase of assorted grains (Sorghum, Maize and Paddy Rice) in the 2018 approved budget.
The Ministry of Agriculture is therefore inviting only state indigenous companies and contractors to submit Pre-qualification and financial documents as required to tender for below projects:

LOT A
DESCRIPTION: Supply of 900 metric tons of Maize in 100kg Bags
SUBMISSION DATE: 21 days from the date of advertisement
SUBMISSION OF BID DOCUMENTS: Room C 307/308, Ministry of Agriculture Headquarters, State Secretariat Complex, Yola. Working hours daily
CLOSING DATE: 12:00 noon Thursday 26th July, 2018.

LOT B
DESCRIPTION: Supply of 500 metric tons of Paddy Rice in 100kg Bags
SUBMISSION DATE: 21 days from the date of advertisement
SUBMISSION OF BID DOCUMENTS: Room C 307/308, Ministry of Agriculture Headquarters, State Secretariat Complex, Yola. Working hours daily
CLOSING DATE: 12:00 noon Thursday 26th July, 2018.

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LOT C
DESCRIPTION: Supply of 600 metric tons of Sorghum in 100kg Bags
SUBMISSION DATE: 21 days from the date of advertisement
SUBMISSION OF BID DOCUMENTS: Room C 307/308, Ministry of Agriculture Headquarters, State Secretariat Complex, Yola. Working hours daily
CLOSING DATE: 12:00 noon Thursday 26th July, 2018.

i. This advertisement can be accessed on the Ministry of Agriculture Headquarters Notice Board and on Daily Trust Newspaper.
ii. Bidding will be conducted through National Competitive Bidding procedures and is open to only indigenous bidders within the State. Similarly, all companies/contractors bidding for LOT A must bid for LOT B and LOT C.
iii. Interested eligible bidders may obtain further information from the Adamawa State Ministry of Agriculture Headquarters, State Secretariat Complex, Yola along Yola Road Adamawa State Capital from 8:00am – 4:00pm local time (Monday – Friday).
iv. Payment of a non-refundable fee to N20,000.00 (Twenty Thousand Naira) only payable to Adamawa State Ministry of Agriculture Account Number 1011632455 with Zenith Bank Plc.

2.0 PRE-QUALIFICATION
Interested companies/contractors should indicate in writing, attaching the following documents:
a) Company’s profile
b) Evidence of company registration with Corporate Affairs Commission (CAC)
c) Evidence of payment of Tax Clearance with the TIN Number for 3 years (2015, 2016 and 2017)
d) Evidence of VAT registration and remittance
e) Copies of Audited Account (2015, 2016 & 2017)
f) Evidence of execution of similar supply jobs
g) Evidence of registration with Adamawa’s State Bureau of Public Procurement
h) A sworn affidavit certifying as follows:
• That none of the Directors of the company seeking for Pre-qualification has ever been convicted by any court of law or declared bankrupt
• That none of the officers of Adamawa State Ministry of Agriculture is/are former or present Directors of the company

3.0 SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
1. The Pre-qualification document are to be submitted in A4-size neatly bond
2. All submitted bidding documents i.e. technical and financial Lots (A, B and C) must be sealed in an envelope and the reference of the job Lot clearly written at the top left hand corner of the envelope addressed to the Head, Procurement and clearly marked Pre-qualification/Financial Lots (A, B and C).

4.0 CLOSING AND OPENING OF PRE-QUALIFICATION AND FINANCIAL
Submission of pre-qualification financial tender shall close at 12:00 noon and will be opened on same time after 21 days of publication.

5.0 IMPORTANT INFORMATION
i. All Civil Society Organizations (CSOs), Non-Governmental Organizations (NGOs) are hereby invited to participate in the bidding process as observers.
ii. The NGOs must have been registered with the Corporate Affairs Commission, relevant Local Government Authority. If a professional body, it must be chattered by statue or registered by Corporate Affairs Commission.
iii. Failure to comply with the above requirements would automatically result in disqualification.
iv. Adamawa State Ministry of Agriculture reserves the right to reject any or all pre-qualification documents.
v. Tender documents submitted late shall be rejected.

FELICIA S. NZOMISAKI (MRS)
Permanent Secretary,
Adamawa State Ministry of Agriculture,
State Secretariat Complex, Yola.

SOURCE: DAILY TRUST